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The process of entering Future Orders is the same between different clinical roles. The options available from the List Type will be the same as traditional Order Entry, including Departments, Order Sets, Order Lists, and Physicians (for provider specific Order Lists).

 

To access Future Order Entry, first access the patient's chart and select the Order Entry application. The Future Orders option will appear on the action bar.

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders

 

Order Entry

 

Selecting Future Orders will take the user to the Facility selection screen if the user's login has access to more than one facility. Once the facility is selected, it will launch into the Patient Registration screen, which will display the patient's Name, Gender, Birth Date, Social Security #, and the Provider name. Notes may be added, if desired. Select Next to confirm the information and to enter the Future Order Entry screen.

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Select Facility > Next

 

Order Entry - Patient Registration

 

 

List Type and Department options may be used to search for nursing, ancillary, and pharmacy orders. Use the Search Orders field to locate the items to be ordered and select them to be added to the Pending Orders queue.

 

The Set Start/Schedule Date option may be used to enter a specific date for the orders to be performed in the future. The Pending Orders field will reflect the scheduled time and date in the description of the item. (NOTE: When there is already a Set Start/Schedule Date added, the Set Start/Schedule Date button is relabeled Reset Start/Schedule Date.)

 

 

Future Order Entry

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry > Set Start/Schedule Date

 

When a Set/Start Schedule Date is set, all orders placed into pending orders will have the same Start Date/Time. (Selecting the Reset Start/Schedule Date option will reset the selected schedule.)

 

When finished setting the schedule, select Update.

 

 

Set Start/Schedule Date

 

 

Creating Future Orders

 

Nursing orders are available to order if the Future Orders application is set to version 6. If the List Type is set to Departments, selecting Nursing will allow the Nursing Category selection drop-down list to appear. Select the Category and then select the Order to add it to Pending Orders. The Nursing Order Edit screen may be addressed from the Future Order Entry screen under Pending Orders, or from the Pending Future Order Review screen.

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry > Departments > Nursing > Category

 

Future Order Entry

 

 

The Nursing Order Edit screen may be edited by selecting the item from under the Pending Orders, or from the Pending Future Order Review screen. To edit the order, type into the Description field(s) until it has been completed. Notice the Nursing Category displays the Ordering Physician, the Recurrence (if it has been selected), the Start Date/Time (which may be edited), and the Stop Date/Time (which may be entered). The Expiration Date field will default to a year from the date on which the order is being placed, but may be changed. The Order Reason field is red, indicating the field is required and must be addressed. This may be addressed at the time of placing the orders or prior to Signing/Updating the orders from the Review screen. This will be discussed later in this user guide. Select Update on the Nursing Order Edit screen once the item has been addressed.

 

Any orders entered for Code Status, Isolation, or Physician Admit Reason will follow the typical Order Entry workflow where the Demographics for the future visit will be updated with the entered information once the orders have been released.

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry > Departments > Nursing > select  Category > Select Order > Nursing Order Edit

 

Nursing Order Edit

 

 

•Future Ancillary Orders may be selected from the specific Department search or by the All search.

 

•The Ancillary Order Edit screen may be edited by selecting the item from under Pending Orders or from the Pending Future Order Review screen.

 

•Select Update on the Ancillary Order Edit screen once the item has been addressed.

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry

 

Future Order Edit

 

 

Pharmacy orders are available to order if the Future Orders application is set to version 6. If the List Type is set to Departments, selecting Pharmacy will narrow down the search options to Non-IV, IV, Diabetic Record, and Non-Formulary. PCAs will not be available for Future Order Entry.

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry > Pharmacy > Search Orders

 

Future Order Entry

 

 

Pharmacy orders may then be edited, if selected. Some information may need to be changed, such as the default frequency, depending on the nature of the patient's visit. For a one-time medication order, select the X1 frequency. If it is for an inpatient stay, keep the default frequency, if desired. (NOTE: If the Pharmacy Control table switch "Only Allow Predefined Routes in OE" has been checked, the Route look-up will not be available and the user must choose from the predefined frequencies for the selected medication.)

 

Select Update on the Medication Order Edit screen once the item has been addressed.

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry > Departments > Pharmacy > select Pharmacy Item > Edit

 

Non-IV Medication Order Edit

 

 

Select Web Client > Whiteboard List > Select Patient > Order Entry > Future Orders > Future Order Entry > Departments > Pharmacy > select Diabetic Record Item > Edit

 

Non-IV Medication Order Edit